Export Management Software

The company holds proficiency in offering export management software to the clients which is used to manage the operations of either small or big exporters. Export management software, that we offer is sourced from reputed brands. With the assistance of this software, we can keep a track on buyers order, shipment of the consignment, payment mode & status and continuous follow ups. functional modules of export management software :

• marketing module / merchandising & sampling module
• documentation module
• requirement planning & production module (bom)
• purchase module
• inventory / store module
• packing / dispatch module

brief details of every module :

• merchandising / marketing & sampling module :
  • marketing is the most important and essential function for the existence of an organization. Marketing handle all the activities for domestic and export sales of an organization. It also maintain database of customer and product. Capturing enquiries, order placements, order schedulings and then dispatching and invoicing form the broad steps of the sales cycle is also undertaker. It also covers stock transfer between warehouses. Besides all this, important analysis and reports are also provided to guide decision making and strategy planning. Export documents are also generated by our merchandising / marketing & sampling module and allow users to define their campaigns at the different stages.

1. Marketing strategy :

• product details :
  • product catalog with price list
  • distribution network
  • available stock at different location (zone wise)
• order management :
  • inquiry processing
  • quotation (pricing and discount)
  • order amendment
  • order processing
  • order tracking
  • payment mode
  • inventory update
• control of sales promotion information :
  • product catalog
  • price list
  • company profile etc.
• reports :
  • product catalog (segment wise)
  • product labels godown wise stock status
  • inquiry register
  • order register with status
  • inquiry vs order analysis
  • godown wise inquiry/order analysis
  • product wise inquiry/order analysis
  • product/segment wise complaint analysis
  • customer wise outstanding reports

2. Documentation module :

• buyer purchase orders
• performa invoice
• commercial invoice
• packing list with calculations
• bill of exchange
• certificate of origin
• application for certificate of origin
• gsp declaration
• advanced cargo declaration
• combination form
• single country declaration
• lcl vendor declaration
• buyer specific data sheets.
• textile-declaration
• certificate of no outstanding unresolved claims
• certificate of non requirement of invoice with visa stamp
• packing declaration
• duty drawback reports
• depb reports

3. Requirement planning & production module : production planning helps an organization to plan its production with the optimum utilization of all available resources. Material requirement planning is based on the production advice generated by the sales department. Feasibility of production is evaluated using details like raw material availability, procurement time, machine availability and capacity. A production schedule is generated for all machines where the scheduling is done in an optimized fashion based on the priorities of production. features & highlights :

• process definition with inputs, outputs, by-products and overheads
• planning based on customer wise production advice and sales forecast
• material requirement planning: mrp based on machine capacity and availability, raw material availability, lead time - giving feasible quantity for production
• production plan for machines with optimum utilization of all available resources like raw materials and machines
• option to revoke production plan to change input parameters/ production priority/ quantity using fresh production advice
• generation of production schedule for machines detailing inputs and outputs
• analysis of machine efficiency and utilization
• automatic generation of mrs and purchase requisitions on finalization of plan
• generation of process requisition for processes that have to be subcontracted
• reserving quantity for production
• automatic generation of job orders for production
• option to make daily plans for production

4. Purchase module : any organisation, (large or small) needs to know what is being purchased, the price being paid for the purchase and the vendors from whom products are being bought. With all these informations in your hands, you can easily identify areas to reduce spendings, enforce policies and eliminate redundancies. features :

• maintain a complete product catalog based on product type, that lists all assets owned by your organization.
• maintain a group of vendors for any product along with price.
• create purchase orders for a vendor and automatically convert po items into assets.
• auto-populate po fields like organization name, billing address, shipping address, tax-rate etc.
• keep track of outstanding pos and completed purchases.
• query from a searchable database of pos

benefits :

• centralized purchasing avoids duplication and makes tracking of pos easier.
• compare prices from different vendors before placing a purchase order.
• email the pos to vendors thus eliminating paperwork

5. Inventory / store module : inventory covers all stock related functions of an organization. Generally, stock management and valuation activities, which form the backbone of any organization take a lot of time and resources, inventory handles all the store activities of issues, dispatches, receipts and quality control. The lot wise stock of each item is maintained and various mis are provided for tracking stock movement. features & highlights :

• complete status of item quantity in terms of on-hand, available, reserved, ordered, to order, rejected, defective and reworkable quantities.
• multiple levels of classification of items
• multiple units of measurement
• alternate items for production planning
• lot wise tracking of inventory at shop floor and main stores
• stock valuation – lifo/fifo/weighted average
• material requisition from different requirement areas
• purchasing and subcontracting
• receiving material against sales order processing, material requirement, subcontracting, gate pass and production requisition
• quality control based on qc parameters
• handling material rejections
• rejected material dispatch to subcontractors
• linking of grn to po and invoice
• analysis which help in maintaining optimum stock levels
• physical verification of stock
• reallocation of reworkable stock
• multiple warehouses/branches/regional offices
• stock transfer – receipts from other warehouse
• consolidation of all warehouses

6. Packing / dispatch module :

• receipt of finished good (fg)
• fg stock maintenance
• packing of fg
• billing
• dispatch of fg
• physical condition verification control
• physical stock verification
• dead stock control
• supply scheduling
• reports
• fg stock status
• supply schedule
• dispatch verification report
• damaged/rejected/dead stock report of fg
• delayed dispatch analysis
• order vs. Supply analysis
• other mis reports